How Ms Outlook Can Boost Your Career

Features Of MS Outlook
a) Mail
b) Contacts
c) Calendar
d) Tasks
e) Journal

2. Benefits of Using MS Outlook

Each of the prominent features of MS Outlook has a benefit tied to it. A great thing, because if you know the features, and can pair them with the benefits then you are on your way to boosting your career. Here are the benefits of using each of the features of MS Outlook.

Features Benefits

a. Mail Integrated Messaging
b. Contacts Advanced Electronic Address Book
c. Calendar Intelligent Appointments and Scheduling
d, Tasks Manage your activities on a micro project management level
e. Journal - recording of what you've doing in MS Outlook

3. How Is Your Career Affected?


• You start by selecting your list of invitees from the Contacts tab by retrieving the contact details including their physical addresses so that you can give them directions. Everybody will be clear about where the meeting will be held. So they will be able to plan their time.

• Before you distribute your email, you check the Calendar to verify the availability of the participants.

• Then you can use Mail to send a personalized message to each invitee. If you are the smart kind you will opt for mail merge. No spam or bulk email.

• You will also use the Task tab to break down every task that needs to be performed to make sure the meeting is a success. Things like: who needs to be invited?, when are they supposed to be invited, is agenda ready, has the venue been booked, what supporting material is needed, by when should it be acquired, when will you make your manager aware that everything will run like a well-oiled machine, etc.

• Don’t overlook using the Journal. It is a most forgotten and less considered feature of MS Outlook. With the Journal you check on a lot of things. Example: files or documents that the manager has been accessing that have information he may want to use for the meeting. This information will come in handy when you want to create a useful agenda.